(Note: If you do not want to insert a signature file, just hit enter a couple of times to leave room for your signature on the document when you print it.) Navigate to and select your signature file. To insert your signature image file, you can click on the Insert tab and then the Pictures button. Next, you would type a closing of some sort, possibly like “Sincerely,”, “Regards,” or whatever is appropriate for most of your letters. So, your first step would be to use the keyboard shortcut CTRL + END to go to the end of the paragraphs that you have keyed in on the document. To create a signature line, you would normally have a letter at least partially or mostly written. It is important to note that you need to use the keyboard to move the insertion point around, since it won’t record the mouse clicks. Then, click OK again on the Word Options window. I chose “Signature” as the Display name for this example. Choose any button and type in the name you would like at the bottom in the Display name box. You can rename the button and change the display name on the Modify Button dialog box that opens. With the “” still selected on the right side, click the Modify button at the bottom of that list. That will move the “” to the right list, which will be on the Quick Access Toolbar. You want to make sure that it is selected and then click the Add button in the middle. The left of the two main lists will be set to “”. You will be taken to the Word Options screen in the Quick Access Toolbar section. See Figure 2.įor this example, we will choose to assign the macro to a button in the Quick Access toolbar (which is located at the top left of your Word screen), click the Button with the hammer on it in the “Assign macro to” section. I used “Signature” as the name for this example. Type in the name of your macro in the Macro name box. Start by going to the View tab and clicking the Record Macro button. (Note: you could also add your signature as a Quick Part, which is covered in another post.) Start the Macro You can run the macro by clicking a button or by using a keyboard shortcut that you establish. Any formatting or spacing adjustments can be part of the macro steps, too. You would record the steps to go to the bottom of the text in your current document and then insert your signature line. You can scan in your signature as a jpg (or other image file type) to use in the creation of the macro. For example, let’s say you want to add your signature lines to the end of a letter. Recording a macro to automate a task(s) that you do frequently can be a huge time-saver.
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